Accuracy and efficiency are key to managing employee time and attendance. For a long time, this has meant timecards– either the kind that you actually punch, or the kind that have to be manually filled out by hand and then signed by a supervisor. But in addition to being plagued by a variety of human-error issues, the old-fashioned ways of tracking work hours don’t always make a lot of sense for some industries.
Manual employee time clocks are increasingly becoming obsolete, and the efficiency of newer automated systems give clear reasons why. Automated systems give employers a wider range of options because they can utilize passwords, card readers, proximity sensors, email and cellphone input, and biometric scanners that read finger or hand prints. These systems offer better security, for starters– automated data can be stored, replicated, and backed up easier than physical files, with the additional options of using encryption methods that mean only the right people have access to your records. This can also come in handy in the event of an audit, saving you or a poor IRS agent the trouble of digging through mountains of files.
An automated time machine eliminates paper waste and clutter, and they save employers the time of having employees manage their own time cards, taking the effort to sign off on them, then paying someone for the hours it takes to enter the payroll data, and inevitably paying for how long it takes to correct errors from typing mistakes or misreading sloppy handwriting. Newer methods can track hourly wage earners and salaried employees all on one system, while also taking into account things like overtime and regulations or policies specific to certain industries or workplaces. Not only that, but the machines won’t lie to you, taking that much stress out of worrying about whether or not your employees are accurately reporting how much they work.
For industries with less conventional work routines or isolated labor environments, there are good arguments for foregoing the time clock method altogether. There are now cloud-based time management systems that can monitor employee activity from their own mobile devices or from specific locations. These systems can utilize data networks and give valuable metrics regarding the exact amount of resources spent on labor, even as far as a project-by-project basis. If you bill customers for time, this can make sure they know you’re being truthful down to the minute.
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Allied Time specializes in time clocks for the modern work space. Order your time machine from Allied Time today.